How to find and export your Odoo data.

Odoo list views show how many records match your filters, so clear the filters and read the count for journal items, invoices and sales orders. Report the total as records. For the full history, download a database backup.

At a glance

Report in: records
Category: Accounting and ERP
Checked: September 2026

Check your data

Where Odoo shows how much you have.

Sign in with an administrator account and open the app you want to count, such as Accounting or Sales, in list view.
Remove the default filters so every record shows, and note the record count the list view displays.
Repeat for journal items, invoices and sales orders, then add the counts.

Plan and role. Any Odoo edition. A list view only shows records your access rights allow, so use an administrator account for complete counts.

What to report on the Polyshares intake.

Report Odoo in records. The intake also asks how many years the company has used it and how many seats it has.

Report the combined count as records. For years in use, take the date of the oldest journal entry. For seats, count internal users with a login, not portal users such as customers.

Export the full history.

On Odoo Online, open the database manager at odoo.com/my/databases, select the database, click Manage, then Download Backup to get a .zip file.
On Odoo.sh, open the production branch, go to the Backups tab, and download a backup with the filestore included.
For spreadsheets of specific records, select them in a list view, click the gear icon, choose Export, and pick CSV or Excel.

If Download Backup is disabled in the Odoo Online database manager, the database is too large to download there; contact Odoo Support for another method. Odoo.sh keeps seven daily, four weekly and three monthly production backups, each with the database dump, the filestore (attachments and binary fields), logs and sessions.

List exports can time out on large sets, so export in smaller batches. A backup is the only way to get every app's data and attachments together.

The intake only needs the size, so you do not have to run an export to fill it in. You also do not need to clean or scrub an export. Polyshares handles anonymization before anything moves.

Why Odoo data has value for AI training.

Odoo keeps sales, inventory, manufacturing and accounting in one database, so an order links to its delivery, invoice and payment. Notes and messages logged on each record add the context staff wrote along the way.

What stays private.

A backup contains the whole database, so the company can choose to share only exports from the apps and record types it agrees to.

We anonymize identifying details before anything moves. Polyshares does that work, so your team does not have to scrub records first.

Your company keeps ownership of its data. The license is bounded to defined material and a defined use.

Polyshares is the buyer and pays your company directly. There is no fee or commission, and Polyshares reviews the record before it makes any offer.

Common questions about Odoo data.

Why is Download Backup grayed out in the database manager?

The database is too large to download through the database manager. Contact Odoo Support to request another download method.

Does an Odoo.sh backup include attachments?

It can. Odoo.sh backups include the filestore, which holds attachments and binary fields, and you choose whether to include it when you download.

How long does Odoo.sh keep backups?

Odoo.sh keeps seven daily, four weekly and three monthly backups of the production database.

Source: Odoo Online, Odoo documentation, Odoo.sh branches, Odoo documentation, Export and import data, Odoo documentation. Checked September 2026.

Put your numbers on the intake.

List your systems, their sizes and your headcount in one intake. Polyshares reviews the record and prices it. There is no fee or commission to your company.