How to find and export your Rippling data.

Rippling does not show a data size figure. Build custom reports in the Reports app and use the row counts: every employee record, plus payroll runs or time entries. Any user can run reports within their permission profile, so use an admin whose role covers the whole company, and report records.

At a glance

Report in: records
Category: HR and payroll
Checked: September 2026

Check your data

Where Rippling shows how much you have.

Sign in with a Rippling admin role whose permission profile covers every employee, payroll and time data. Reports only show records your role can see.
Open the Reports app and start a custom report, or copy one of the built-in report templates.
Build a report of all employees with hire and termination dates, including terminated employees if the filters allow, and note the row count.
Build a second report of payroll runs, or of time entries if you use Rippling Time and Attendance, over the full date range and note that count.

Plan and role. Any Rippling user can run reports and build dashboards, but only through their own permission profile. For company wide counts, use an admin whose role covers all employees, payroll and time data.

What to report on the Polyshares intake.

Report Rippling in records. The intake also asks how many years the company has used it and how many seats it has.

Report records, using employees ever on file as the number, and add payroll runs and time entries in your notes. Years in use starts at the earliest hire date or first payroll date recorded in Rippling. For seats, count the active employees and contractors managed in Rippling today.

Export the full history.

Open each saved report in Reports and use the report's download or export option to save the full table as a file.
Repeat for the employee, payroll and time reports so each data type is its own file.
If a report is too large to download, ask your Rippling account team about the Rippling developer platform, which includes Pipelines for moving data out.

Rippling reports can join data from Rippling's HR and IT products and from connected third party apps, with filters, formulas, pivot tables and calculated fields. Reports only include records your permission profile allows, and Rippling has no single button that exports the whole account. The Rippling Help Center requires a login, so confirm download file types and any row limits with Rippling support before a large export.

The intake only needs the size, so you do not have to run an export to fill it in. You also do not need to clean or scrub an export. Polyshares handles anonymization before anything moves.

Why Rippling data has value for AI training.

Rippling captures what was true at each point in the past, so reports can show who sat on which team and how the org chart looked months ago. That makes hiring timelines, reporting lines, role changes and tenure unusually clean to reconstruct.

Because HR, payroll, time and IT records live in one system, the history also links each hire to onboarding, devices and scheduled hours, which shows how a company absorbs new people operationally.

What stays private.

Individual employee identities are removed and payroll detail is de-identified before anything moves, and device, app login and identity data from Rippling IT is never needed.

We anonymize identifying details before anything moves. Polyshares does that work, so your team does not have to scrub records first.

Your company keeps ownership of its data. The license is bounded to defined material and a defined use.

Polyshares is the buyer and pays your company directly. There is no fee or commission, and Polyshares reviews the record before it makes any offer.

Common questions about Rippling data.

Can a manager run the counts in Rippling?

Any Rippling user can run reports, but only on the records their permission profile allows. A manager's report will undercount, so use an admin whose role covers the whole company.

Does Rippling keep history of changes or only current records?

Rippling captures what was true at any point in the past. Reports can answer questions about past teams and past org structure, not just today's roster.

Is there a bulk export option beyond downloading reports?

Rippling publishes a developer platform that includes Pipelines and a data model. Ask your Rippling account team whether your plan includes it before you rely on it for a full history export.

Source: Rippling: Workforce Analytics platform, Rippling blog: Unify and level up your workforce analytics with Rippling's new Custom Reports. Checked September 2026.

Put your numbers on the intake.

List your systems, their sizes and your headcount in one intake. Polyshares reviews the record and prices it. There is no fee or commission to your company.