How to find and export your GoHighLevel data.
GoHighLevel lists a Contacts count for every sub-account in the CSV from Sub-Accounts > Export Report at the agency level. An agency user with access to the Sub-Accounts page can run it. Report contacts plus opportunities as records.
Where GoHighLevel shows how much you have.
- From the agency dashboard, open Sub-Accounts.
- Click Export Report in the upper right, pick the email recipients and click Export.
- Open the emailed CSV and read the Contacts column for each sub-account you plan to share. The link expires after 7 days.
Plan and role. The Sub-Accounts export is an agency-level feature. If you only have a sub-account login, ask an agency admin to run it or export all contacts from Contacts > Smart Lists and count the rows.
What to report on the Polyshares intake.
Report GoHighLevel in records. The intake also asks how many years the company has used it and how many seats it has.
Enter contacts plus opportunities as records for each sub-account. For years in use, use the oldest contact created date in the contacts export, and for seats count the users assigned to the sub-account.
Export the full history.
- In the sub-account, go to Contacts > Smart Lists, tick the checkbox next to the filter fields and choose Select All Contacts. Use Manage Fields to show every column you want, because only visible columns are exported.
- Click More > Export, confirm, and download the CSV from Bulk Actions when the job finishes.
- Go to Opportunities, click the three dots in the top right and select Export Opportunities. The file downloads to your browser.
Only Agency Admins and Location Admins can download completed contact exports, and the files stay in Bulk Actions for 30 days. Each sub-account exports separately. Notes longer than 255 characters are cut off, and contact exports do not include workflow history such as past emails and SMS logs. No bulk export of conversation history is documented in the help center; Voice AI call logs can be exported to CSV, and the HighLevel API is the route for message history.
The intake only needs the size, so you do not have to run an export to fill it in. You also do not need to clean or scrub an export. Polyshares handles anonymization before anything moves.
Why GoHighLevel data has value for AI training.
GoHighLevel sub-accounts join lead capture, pipeline stages and customer messaging for local service businesses. Contacts tied to opportunity stages and outcomes show how inquiries turn into booked jobs.
What stays private.
The company controls which sub-accounts and which contact columns go into each export, so client lists from unrelated sub-accounts never need to be included.
We anonymize identifying details before anything moves. Polyshares does that work, so your team does not have to scrub records first.
Your company keeps ownership of its data. The license is bounded to defined material and a defined use.
Polyshares is the buyer and pays your company directly. There is no fee or commission, and Polyshares reviews the record before it makes any offer.
Common questions about GoHighLevel data.
Can I export conversation history from GoHighLevel?
Not from the contacts export, which leaves out past emails and SMS logs. Voice AI call logs export to CSV, and full message history needs the HighLevel API.
Can I export all sub-accounts at once?
No. Contacts are exported one sub-account at a time. The agency Sub-Accounts export only gives a summary list with contact counts.
How long do contact export files last?
Completed contact exports stay in Bulk Actions for 30 days, after which the download option is disabled.
Source: How to Export Contacts to a CSV in HighLevel, Sub-Accounts List Export: Filtered CSV sent via Email, Opportunities: Frequently Asked Questions. Checked September 2026.
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- All data source guidesEvery system on the Polyshares intake, grouped by category.
Put your numbers on the intake.
List your systems, their sizes and your headcount in one intake. Polyshares reviews the record and prices it. There is no fee or commission to your company.
Check your data